Darley Dale Cricket Club Constitution
Posted by Stuart Rudkin on 26/10/2015 21:29
The name of the Club shall be the Darley Dale Cricket Club (hereafter referred to as "the Club") and the Club shall be affiliated to the England and Wales Cricket Board through the Derbyshire Cricket Board.
2. Mission Statement, Aims and Objectives
The main purposes of the Club are to provide facilities for and to promote participation in the amateur sport of cricket in Darley Dale, Derbyshire.
The Club aims to promote amateur cricket throughout the local community by:
1) providing the opportunity for people of all ages to learn, play and enjoy the game of cricket in a safe environment;
2) providing quality, well managed facilities, coaching, practice and match play at the appropriate level for all members; and
3) establishing and maintaining strong links with other organisations in the local community e.g. schools and clubs.
1) Harness and develop all young cricketers so they have the opportunity to contribute to the game of cricket at all levels and play a central role in club cricket life:
To continue to provide a safe environment to introduce and develop young cricketers in the basic skills and spirit of cricket;
a) To expand the provision of junior cricket at the Club;
b) To develop coaching capability to support the development of the junior section; and
c) To identify and support talented players in their development.
2) Develop and strengthen a structure and pathway for women and girls to actively participate in and follow cricket:
a) To continue to provide mixed Kwik-Cricket practice and match play.
3) Develop and strengthen the whole Club environment promoting cricketing opportunities for disabled people
a) To provide the opportunity for any disabled person to fully participate in Club activities.
4) Develop and promote cricket for black and ethnic minorities
a) To provide the opportunity for everyone, irrespective of race, colour or ethnic origin, to participate fully in Club activities.
5) Ensure that the Club is an integral part of the local community, contributing an invaluable service to all sections of the local community, developing Club members, supporters and volunteers
a) Develop links with schools in Darley Dale and the wider Derbyshire Dales area, providing access to coaching and facilities to promote all aspects of cricket to the widest possible audience;
b) Host a Kwik-Cricket tournament for local schools and clubs;
c) Provide coaching courses for local schoolchildren;
d) Host social events for the local community; and
e) Host other sporting events for organisations and the local community
6) Ensure compliance by Club members, both playing and non-playing, with all relevant Policies and Codes of Conduct
a) ensure that members abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and the Laws of Cricket;
b) ensure a duty of care to all members by adopting and implementing the ECB ‘Safe Hands Policy for Safeguarding Children, the ECB Equity Policy and any future versions of these Policies.
1) Membership of the Club shall be open to anyone interested in the sport of cricket regardless of sex, age, disability, ethnicity, nationality, gender, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
2) The Club may have different classes of membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating. The Management Committee (hereafter referred to as “the Committee”) has the discretion to waive the charging of the subscription or to accept the payment of a lesser amount in full satisfaction.
3) Application for membership of the Club shall be by completion of a membership application form and by payment of the relevant subscription/joining fees as determined by the Annual General Meeting of the Club.
4) No person shall be eligible to take part in the business of the Club or eligible for selection for any Club team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the Committee.
5) The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or cricket into disrepute. Appeal against refusal or removal may be made to the Committee in accordance with the Club’s adopted disciplinary process.
6) All members will be subject to the regulations of the Constitution and by joining the Club will be deemed to accept these regulations and any Codes of Conduct that the Club has adopted including the adopted Code of Conduct that defines standards which are expected of players and members both on and off the field of play.
7) Every member shall have one vote at the Annual General Meeting.
4. Classes of Membership
Members will be enrolled into one of the following categories -
- Full Member
- Junior Member (under 18 years of age at the beginning of the current year).The parent/carer/guardian of a Junior Member shall be given automatic non-voting membership status of the Club as part of that junior membership.
- Life Member
A list of members in each category shall be maintained by the Secretary.
The Officers of the Club shall be as follows:
- Vice Chair
- Sponsorship Officer(s)
- Press Officer(s)
- Club Welfare Officer(s)
- Fixture Secretary
- Junior Cricket Coordinator
- Club Coach
- Website Administrator
- Events Secretary
6. Election of Officers
All Officers shall be elected at the Annual General Meeting of the Club from, and by, the members of the Club.
All Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.
7. Management Committee
The affairs of the Club shall be conducted by a Management Committee (the Committee) comprising not less than six members. The Club’s Chair, Vice-Chair, Secretary, Treasurer, Club Welfare Officer(s), Junior Cricket Coordinator and Club Coach shall be ex-officio members of the Committee. All members of the Committee shall have equal voting rights and voting shall be by a show of hands, unless otherwise agreed by the Committee. If there is a tied vote then the person presiding shall have a second vote.
The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times a year. The Secretary may, at any time, and shall at the request of any three members of the Committee, call a special meeting of the Committee. Reasonable notice of such a meeting shall be given to all members of the Committee.
The quorum required for business to be agreed at Committee meetings shall be four.
The Committee shall be responsible for the management of the Club, its funds, property and affairs having due regard to the law on disability discrimination and child protection. Its duties shall be to -
a) control the affairs of the Club on behalf of the members and to deal with any matters not covered by the Constitution;
b) introduce new policies, review existing policies and deal with all matters incidental to the efficient conduct of the Club, including control of the club’s finances;
c) consider reports by the Club Welfare Officers;
d) fill any vacancies on the Committee occurring after the Annual General Meeting; and
e) appoint Sub-Committees as necessary and to co-opt additional members and advisers who may be non-club members invited to advise on specialist subjects.
An elected Committee member ceases to be such if he or she ceases to be a member of the Club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee. The Committee also has the right to remove a Committee member who (i) fails to attend 50% of the actual Management Committee meetings in a calendar year or (ii) leaves the Club to join and/or play for another cricket club. Appeal against removal may be made to the Appeals Panel. The Committee shall fairly decide time limits and formalities for these steps.
The Committee has the power to:
a) acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical, social and other facilities;
b) take out any insurance for club, employees, contractors, players, guests and third parties;
c) raise funds by appeals, events, subscriptions, loans and charges;
d) borrow money and give security for the same, and open bank accounts;
e) buy, lease or licence property and sell, let or otherwise dispose of the same;
f) make grants and loans and give guarantees and provide other benefits;
g) set aside funds for special purposes or as reserves;
h) invest funds in any lawful manner;
i) employ and engage staff and others and provide services;
j) co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies; and
k) do all other things reasonably necessary to advance the aims and objectives of the Club.
NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with this Constitution and the general law.
8. General Meetings
The Annual General Meeting (AGM) of the Club shall be held not later than the end of December each year. Ten clear days written notice of the AGM shall be given to members by circulating a copy of the notice to every member. Members must advise the Secretary in writing of any other business to be moved at the AGM at least 14 clear days before a meeting.
The business of the AGM shall be to:
a) Confirm the minutes of the previous AGM and any General Meetings held since the last AGM;
b) Receive the audited accounts for the year;
c) Receive the annual report of the Committee from the Chair;
d) Elect the President and Officers of the club, Management Committee, Selection Committee, Captains and Vice-Captains;
e) Review club subscription rates and agree them for the forthcoming year;
f) Review and amend, if considered necessary, the club’s Development Plans; and
g) Transact such other business as may be agreed at the meeting.
The procedure for electing those persons referred to in (d) above shall be as follows –
a) at the AGM any nominee must be proposed and seconded and agree to the nomination (if not present they must have signified their agreement); or
b) nominations may be submitted in writing to the AGM. The nominee shall be proposed and seconded and must agree in writing to the nomination. Such nomination must be received by the Secretary prior to the start of the meeting. The proposer and seconder shall remain confidential. If the Secretary is satisfied that the nomination is valid then it shall be put to the meeting.
Special General Meetings may be convened by the Committee or within twenty one days of receipt by the Secretary of a request in writing, from not less than ten Full Members of the Club, stating the purpose for which the special meeting is required. At least ten days notice of the meeting shall be given.
At all General Meetings, the Chair will be taken by the Chair or Vice-Chair or in their absence, by a deputy appointed by members attending the meeting. Voting shall be by show of hands unless otherwise agreed by the meeting. If there is a tied vote, then the person presiding shall have a second vote. Voting by proxy shall not be allowed. Each member shall be entitled to one vote.
The quorum for a General Meeting shall be ten members.
9. Alterations to the Constitution
Any changes to the Constitution must be agreed by a majority of those members present and voting at any General Meeting.
All Club monies shall be banked in an account or accounts in the name of the Club.
The Treasurer shall be responsible for the finances of the Club and for providing reports on the financial position as required by the Committee.
The Secretary shall ensure that the Club maintains adequate and appropriate insurance to cover the activities of the Club.
The financial year of the Club will end on 31 October each year
The Treasurer will present an audited statement of annual accounts at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers with any two of these three officers authorised to sign.
All surplus income or profits are to be reinvested in the Club. No surpluses or assets will be distributed to members or third parties.
11. Property and Funds
The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in the Club.
The Club may also in connection with the sports purposes of the Club:
a) sell and supply food, drink and related sports clothing and equipment;
b) employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
c) pay for reasonable hospitality for visiting teams and guests;
d) indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
12. Discipline and Appeals
This shall be in accordance with the Club’s agreed Code of Conduct and Disciplinary Procedure. (See Section 5 of Member’s Handbook).
The Club may be dissolved on the advice of the Management Committee for financial or other reasons. In such circumstances an Extraordinary General Meeting of the Club shall be called.
If at that Extraordinary Meeting not less than three quarters of those present and voting support the proposal, the Committee shall proceed to wind up the Club’s affairs.
After settling all liabilities of the Club, the Committee shall direct the Trustees of the Club that any remaining assets shall be given or transferred to another registered Community Amateur Sports Club, a registered charity or the sport’s governing body for use by them in related community sports (the Trustees hold the Darley Dale Cricket Ground “vested in them upon Trust for the benefit of the members of the Club according to the rules thereof and to be sold, leased, mortgaged or otherwise dealt with by the Trustees as the Committee of the said Club shall from time to time direct”)
14. Adoption of the Constitution
This Constitution was adopted at the Annual General Meeting of Darley Dale Cricket Club held at The Whitworth Centre, Darley Dale on 10 December 2010 and revised at the Annual General Meeting held on 9 December 2011, a Special General Meeting held on 3 April 2012 and the Annual General Meetings held on 6 December 2013 and 4 December 2015.